Personal Assistant: Chief Financial Officer – Gauteng Government

Requirements for Personal Assistant: Chief Financial Officer:

• Matric plus a Secretarial Diploma or equivalent qualification, 3 – 5 years’ experience in rendering support services to a Senior Manager. Competencies: ability to communicate well with people at different levels and from different backgrounds, ability to act with tact and discretion, ability to do research and analyse documents and situations, knowledge of the relevant legislation/ policies/ prescripts and procedures, basic knowledge of financial administration, high level of reliability, language skills and strong interpersonal skills; good telephone etiquette; high level computer skills, language skills, sound organisational skills, written communication skills, good people skills, detail orientated, time management and conflict handling skills.

Duties for Personal Assistant: Chief Financial Officer:

• Provide a professional secretariat support function; general office administration, which includes but not limited to: receive telephone calls and exercise discretion; handle queries; perform advanced typing; liaise with key customers (municipalities) and stakeholders; ensure effective flow of information and documents to and from the Provincial Disaster Management Centre, minute general meetings as required and distribute these minutes. Diary management: arrange and schedule meetings; confirm appointments; preparation of agendas and record keeping of meetings; book venues and handle logistical arrangements for meetings and workshops, coordinate travel and accommodation requirements, ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems. Report writing; manage the overall procurement processes for the unit; coordinate and administer payment of service providers; manage monthly expenditures on goods procured and handling of petty cash; manage the leave register and telephone accounts for the Provincial Disaster Management Centre and ensure the safekeeping of all documentation in the office in line with relevant legislation and policies; develop and manage a register of all incoming and outgoing documents in line with the business objectives of the Department and the Provincial Disaster Management Centre and follow-up on reports.